how do you organize your tasks?

For about 2 years now I am using Todoist as my main task management / todo-list service.

This lead to a lot of interesting statistics and usage patterns as this service seems to integrate oh-so-nicely into a lot of daily tasks.

What kind of integration is it? Glad you asked!

At first we were using all sorts of different ways to manage task lists across the family with the main lists around everything evolved being the personal tasks and todos of each family member as well as the obvious groceries shopping list.

We’ve been happy customers of Wunderlist before but then Microsoft bought it and announced they will shut it down soon and replace it with “Todo” out of Office 365. Not being an Office 365 customer did lead to a dead-end on this path.

And then Amazon Alexa showed up and we wanted to naturally use those assistants around the house to add things to shopping and todo lists right away. Unfortunately neither Wunderlist nor the intermediate solution Toodledo were integrated with Alexa.

Then there suddenly was a window of opportunity We wanted Alexa integration and at least all the features we knew from Wunderlist and Toodledo and Todoist delivered right out of the box.

It takes todos and shopping items from Alexa, through the website, through Apps, Siri can use it and in general it’s well integrated with lots of services around. You can even send it eMails! Also we’ve never experienced syncing issues whatsoever.

And it’s the little things that really make a difference. Like that Chrome browser integration above.

You see that “Add website as task”? Yes it does exactly what you would expect. Within Chrome and two clicks you’ve added the current website URL and title as a task to any of your lists in Todoist. I’ve never been a fan of favourites / bookmarks in browsers. Because I usually do not store any history or bookmarks for longer. But I always need to add that website to a list to work through later the day. I used to send myself eMails with those links but with this is a much better solution to keep track of those links and not have them pile up over a long time.

What’s also very nice is the way Todoist generates statistics and tracks your progress over time. There’s a system in Todoist called “Karma”.

Which allows you to marvel at your progress and sun yourself in the immense productivity you’ve shown.

But hey – there’s actual value coming from this. Like if you do it for a year or two you get such nice statistics which show how you did structure your day and how you might be able to improve. Look at a simple yearly graph of how many tasks have been completed at specific times of the day.

So when most people in the office spend their time on lunch breaks I usually complete the most tasks from my task list. Also I am quite early in “before the crowd” and it shows. Lots of stuff done then.

And improvements also show. On a yearly base you can see for example how many tasks you did postpone / re-schedule when. Like those Mondays which are currently the days most tasks get postponed. What to do about that?

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